What is “Rakuraku Seisan”?
・It is a centralized expense settlement system that manages expenses related processes, such as transportation expenses and travel expenses.・Its functions include the digitalization of accounting work from application to approval, automatic journal entry, accouting software linkage and etc. which improves work efficiency and prevent human error.
・Past data can be used at any time, which can strengthen internal control and audit measures.
Benefits from each role’s perspective
For Applicants
・Transportation expense settlement・・・automatic calculation of fares and it is linked to the transportation guidance system
・Checking of application status・・・You can check the approval status and transfer date.For Approvers
・Checking of application details ・・・ Through an icon, you can verify whether it is in an appropriate application route.
・ Proxy function・・・Substitute approvers can be set.
・ Notification function・・・Various notification emails such as approval request and approval completion will be sent.If you are in charge of accounting
・Journal entry・・・Journal entries automatically made with information/details at the time of application.
・Accounting software linkage・・・You can generate data in CSV format according to the accounting software you use.
・Name identification・・・You can identify each person in charge and payee through their names.
・FB data output・・・You can generate transfer data in JBA format.
Main Features
| Expense Reimbursement | Generic Workflows | Smartphone Compatible |
|---|---|---|
| Transportation Expense Settlement | Automatic Journal Entries | API Integration |
| Business Trip Expense Reimbursement | Expense/budget Management | Violations Check |
| Invoice Processing | Credit/prepaid card linkages | Electronic Bookkeeping Act Compliance |
Workflow (approval flow) Function
In Rakuraku Seisan, you can freely set the approval flow.You can set up approval flows that is different for each settlement type, and approval flows according to conditions such as amounts, ledger accounts, responsible departments, etc.
Advantages of digitalizing workflows
Communication becomes smooth.
By processing with the system, you can proceed the business more smoothly than operating with paper-based media.
By processing with the system, no more paper submissions works and with the cloud system, applications and approvals can be submitted and approved from outside or at home anywhere as long as you have an internet connection, so there are no physical or time restrictions.Excellent Information Management and Security Management.
In the case of processing with paper documents, there is a risk of losing the application form during circulation or of information leakage if it is viewed outside the company. Even in the case of e-mail, there is an unavoidable risk of misdirected emails.
However, with a workflow system, there is no risk of paper loss, and the approval process can be pre-configured to prevent mistakes.
And then,IP address restriction and other security measures are also perfect.The progress can be checked immediately and any forgotten approvals can be kept track , etc.
Once the entire process is done on the system, you can see at what stage the work is stagnant. It is possible to identify the cause of the delays and to prompt the user, making the process smoother than before.Cost reduction by going paperless.
By processing on the system, not only the paper cost of the application form, which was incurred when operating on paper-based media, but also the stroage costs and times are eliminated.
In addition, the retrieval of old documents is also improved.
Advantages of using rakuraku seisan
「楽楽精算」 allows you to perform various tasks on the system, such as application and approval, journaling and FB data generation for the accountant.In addition, one of the features of the systems is its customizability, which not only solves the problems mentioned above, but also allows for more optimal operations.
Preventing applicants from entering omissions and errors, and reducing the amount of accounting work.
With 「楽楽精算」, you can check the status of each application, so you can see at a glance where the application or approval is stalled. It also allows you to send out reminder e-mails to those who have been delayed, so you don’t have to go to the table to urge them to approve their applications.Quickly respond to a forgotten application or approval at the same time.
In the case of paper documents, there is a risk of losing the application form during circulation or of information leakage if it is viewed outside the company.
There is also an unavoidable risk of misdirected emails. However, with a workflow system, there is no risk of paper loss, and the approval process is pre-configured so that no mistakes can occur.Receipts can also be digitized, making it even more paperless.
Once the entire process is done on the system, you can see at what stage the work is stagnant. It is possible to identify the cause of the delays and to prompt the user, making the process smoother than before.Costs reducing by going paperless.
By processing on the system, you will not have to pay for the paper cost of the application form, nor will you have to spend time and money on storage, which used to occur with paper-based operations. In addition, the retrieval of past documents is also improved.
Contact / Request
■ Inquire from the web
Inquiry
※ “RakuRaku Seisan” is a registered trademark of Rakus Co., Ltd.